Situation: Asking Someone to Take Notes

Impolite Example:

Person A: “Let’s see. Alicia, take notes, okay?”

Person B: “How do you want me to do that?”

Person A:　“Write down what we say.”

Person B: “I know that, but how?”

Person A: “However you like.”

Person B:　“Whatever…...”

What Went Wrong?

–　Instead of “…take notes, okay?”, this could have more politely been expressed as, “Do you mind taking notes?” or “Is it alright if you take notes?”

–　When asking someone to take notes, it is a good idea to set guidelines. For instance, should person wait until a discussion has ended or write down every word that is said? Do you want key words only or full sentences?Options to clarify include, “Please write a summary of key concepts discussed” or “If you don’t mind, please write down only decisions reached”.

–　You may want to also meet with the note taker before the meeting begins to clarify any uncertain points. Remember, working closely with your note taker will make your life a lot easier, especially if the notes will be distributed at a later date.

Key Words:

1. Okay 　–　In this case, “okay” is used as a tag question to confirm. It can be expressed as “alright”, “do you mind?” or “will that be okay?”. Try to vary your response instead of using “okay” all the time.


2. How do you want me to…. 　–　The phrase “How do you want me to….”can also be expressed as “How should I ….” Or “How would you like me to….”.
3. Whatever 　–　The word “whatever” has a vague connotation. It implies that since the situation is unclear, you can do as you like. It can also be expressed as “Whatever you want” or “Whatever you wish” or “Whatever you desire”.

Polite Example:

Person A: “Let’s see. Alicia, do you mind taking notes today?”

Person B: “How do you want me to do that?”

Person A: “If you don’t mind, please write down only decisions reached.”

Person B: “Only final decisions?”

Person A:　“Yes. In key words only, if possible. How does that sound?”

Person B: “Whatever you wish.”